how to organize a party: follow this complete guide to success
Do you know the secret of a successful party?
The secret of how to organize a successful party lies in organization and planning. Of course, calling friends home doesn't have to be formal and circumstantial. Any time is time. Welcome to our Blog posts of the top 14 best Wedding venues in Charlotte NC. I know, we could have done one more and done 15, but you will have to settle for 14 until ...
But if you really want to throw a party, to celebrate something, then the 'thing' changes. There are a few step-by-step steps to make everything easier and make the moment something really special . The first is to define exactly what you want to do. At the same time, think about how many people you consider calling. There is space in your house for all of this. And the menu? Drinks? Essential party items?
Calm. There are many decisions, but you will make each one at the right time.
With our help, everything will be more than perfect! Prepare the notepad. How to organize a party: guide to success starts now !
The key is to plan ahead
Having a small meeting for friends or a larger reception to celebrate something special at home requires, first of all, good planning.
You will only call your closest friends or the office staff is also inside. Will there be children?
You don't need to make the guest list yet, but start designing what you want . To plan is not to define, but to raise possible ideas .
OK, now think about the reason for the celebration and look for references of what you want. From what you saw, set a budget .
It is super important that you have this brief notion to be able to check what you already have at home and what you will need to buy, order, make yourself or rent. With this mini sketch, let's start practicing this special task of organizing a party . The first step is to set the date and time. Consider everything you have to reference and see if there is enough time to do everything.
During the week, Friday is the best option for almost everyone. But as it is a working day, make sure the time you have available to run home and put the finishing touches on the party is sufficient.
Saturday is also a good day and your event can start even earlier so that it doesn't last until dawn, for example.
In this case, it can be done even a little before lunch - if your idea is to serve a meal - or a little later. Then the food and drinks can be snacks, among other suggestions that we will give you soon.
If you are going to order food instead of doing it, remember: advance planning is essential to avoid last minute problems.
Did you see how organizing everything on paper (or on the computer, of course!) Helps to clarify ideas?
Guest List -
The first item on your checklist on how to organize a perfect party is the guests .
It is complicated to buy food and drinks without knowing how many people will attend, approximately.
The number of guests will never be exact. Your friend may take the crush or your friend may have something unexpected and not be able to attend at the last minute. It is part of it and you need to be prepared for it. But it is interesting to list everyone you would like to call and then to observe two other points: your budget and the place where you expect the party to take place .
First you need to know if you will have the money to pay for 100 people or 10. Second: does the place you want to have the party hold 100 or 10?
Send Invitations -
With the guest list closed, define what your party invitation will look like . There are three ways to do this: in person, over the phone; printed, which need to be delivered by you; or online services.
With the evolution of everything, the demand for online services has been growing, because the economy with printing and delivery can be very worthwhile.
In both sites the invitations can be completely personalized, with the text you want. And the best: it's all free!
If you insist on a printed invitation, remember that everything must be sent or delivered personally in advance .
Extra tip: in your invitation you need complete information about where the party will take place and it is also good tone to leave a phone number for contact.
In addition to the presence confirmation, it is elegant that you ask your guests if they or their companions have any type of food restriction .
You certainly know most of them, but it is polite to do so.
Set the location for the party
Remember that we already suggested that you think about where you would host your party while sketching your previous list of guests?
Let's explain better why now!
Accommodating 30 people in your home has no problem. The question is: does your house comfortably accommodate this amount of guests?
If so, great. Just mark this item on your checklist of how to organize a party as resolved .
If the answer is no, you can narrow down the guest list or look elsewhere.
How about your backyard? Outdoor parties are great. The condo's ballroom or even a leased space can be good options.
Small restaurants, snack bars, pastry shops and colonial cafes can also host your party . Usually these places provide exclusive spaces for a small reception. It is worth researching.
Indoor party
Having your party indoors or in any other environment is safer compared to the weather.
Imagine a storm two hours after the party starts and you don't have enough room to accommodate everyone!
In addition, the reception in an enclosed space is more intimate and personalized . After all, you are opening your home to your friends.
External party
With the hot summer weather, get-together can get out of closed environments and win outside areas.
It can be in the backyard, in the garden and even on the gourmet balcony of your apartment.
Take advantage of what the season offers you for free to do something special and surprise your guests.
The tip on how to organize an outdoor party is to have a 'plan B'. The day can be beautiful and suddenly rain.
So it is necessary that you pay attention to this. A sturdy tent or even taking the party inside the house is worth it.
Choose the party theme
Within all that you have already considered in the ' mission how to organize a party ', we are sure that it did not even cross your mind that you can do something thematic.
Even if the party is not a birthday party or does not have a specific reason for having it - why not just get together with friends, it's not true! - creating a theme can be a lot of fun.
Not only that, but it can also be nice when organizing the environment. Everything can be done in accordance with the theme and style you have chosen.
Just be careful not to make everything too childish or too much information.
Another tip is to choose something that makes it easier to organize your space and decor . If you want something extremely luxurious, but you don't have anything like it at home, you will need to buy it.
So consider your possibilities, your budget and, most importantly, your own style !
Set the menu
The main concern when preparing the party menu is to diversify it as much as possible and include wild foods and drinks , which please most people and which are softer.
If within your plan on how to organize a party the event is themed, take this into account when preparing the menu.
For example: if the party is tropical, cold starters, fruit skewers and tropical drinks served in a pineapple can be cool options.
If it is something inspired by Hollywood, serve popcorn, hot dog, chocolate bars and colorful candies.
If you don't do anything thematic, a current mega option is to bet on appetizers and portioned meals.
This other article here on the blog is everything you need to know how to do it in a special and personalized way: Finger Food: what it is, when and how to serve .
If the option is snacks, they can also gain a more sophisticated look. The suggestion is to prepare canapes, skewers (tomatoes, cheese and basil… hmm) and other treats and present them in different ways.
See the step-by-step how to do this in this other article: Discover 6 practical tips for serving appetizers . Make no mistake if you follow these tips. Enjoy!
Depending on the time of the party, it can be very interesting that you also serve a hot dish. Risotto and pasta are unanimous and can be served at the table or in small individual portions.
But if your party is dinner, our tip is to continue to bet on the simple . After all, you won't want to be holed up in the kitchen while your guests stay in the room, right !?
Dinner can start with a simple starter salad or a soup, which is successful in the winter.
Opt for a unique main dish with personality, to give less work and still leave your mark.
It can be a paella, a risotto or stuffed pasta. Serve at the table, well presented, or on a self-service basis.
The secret of how to organize a successful party lies in organization and planning. Of course, calling friends home doesn't have to be formal and circumstantial. Any time is time. Welcome to our Blog posts of the top 14 best Wedding venues in Charlotte NC. I know, we could have done one more and done 15, but you will have to settle for 14 until ...
But if you really want to throw a party, to celebrate something, then the 'thing' changes. There are a few step-by-step steps to make everything easier and make the moment something really special . The first is to define exactly what you want to do. At the same time, think about how many people you consider calling. There is space in your house for all of this. And the menu? Drinks? Essential party items?
Calm. There are many decisions, but you will make each one at the right time.
With our help, everything will be more than perfect! Prepare the notepad. How to organize a party: guide to success starts now !
The key is to plan ahead
Having a small meeting for friends or a larger reception to celebrate something special at home requires, first of all, good planning.
You will only call your closest friends or the office staff is also inside. Will there be children?
You don't need to make the guest list yet, but start designing what you want . To plan is not to define, but to raise possible ideas .
OK, now think about the reason for the celebration and look for references of what you want. From what you saw, set a budget .
It is super important that you have this brief notion to be able to check what you already have at home and what you will need to buy, order, make yourself or rent. With this mini sketch, let's start practicing this special task of organizing a party . The first step is to set the date and time. Consider everything you have to reference and see if there is enough time to do everything.
During the week, Friday is the best option for almost everyone. But as it is a working day, make sure the time you have available to run home and put the finishing touches on the party is sufficient.
Saturday is also a good day and your event can start even earlier so that it doesn't last until dawn, for example.
In this case, it can be done even a little before lunch - if your idea is to serve a meal - or a little later. Then the food and drinks can be snacks, among other suggestions that we will give you soon.
If you are going to order food instead of doing it, remember: advance planning is essential to avoid last minute problems.
Did you see how organizing everything on paper (or on the computer, of course!) Helps to clarify ideas?
Guest List -
The first item on your checklist on how to organize a perfect party is the guests .
It is complicated to buy food and drinks without knowing how many people will attend, approximately.
The number of guests will never be exact. Your friend may take the crush or your friend may have something unexpected and not be able to attend at the last minute. It is part of it and you need to be prepared for it. But it is interesting to list everyone you would like to call and then to observe two other points: your budget and the place where you expect the party to take place .
First you need to know if you will have the money to pay for 100 people or 10. Second: does the place you want to have the party hold 100 or 10?
Send Invitations -
With the guest list closed, define what your party invitation will look like . There are three ways to do this: in person, over the phone; printed, which need to be delivered by you; or online services.
With the evolution of everything, the demand for online services has been growing, because the economy with printing and delivery can be very worthwhile.
In both sites the invitations can be completely personalized, with the text you want. And the best: it's all free!
If you insist on a printed invitation, remember that everything must be sent or delivered personally in advance .
Extra tip: in your invitation you need complete information about where the party will take place and it is also good tone to leave a phone number for contact.
In addition to the presence confirmation, it is elegant that you ask your guests if they or their companions have any type of food restriction .
You certainly know most of them, but it is polite to do so.
Set the location for the party
Remember that we already suggested that you think about where you would host your party while sketching your previous list of guests?
Let's explain better why now!
Accommodating 30 people in your home has no problem. The question is: does your house comfortably accommodate this amount of guests?
If so, great. Just mark this item on your checklist of how to organize a party as resolved .
If the answer is no, you can narrow down the guest list or look elsewhere.
How about your backyard? Outdoor parties are great. The condo's ballroom or even a leased space can be good options.
Small restaurants, snack bars, pastry shops and colonial cafes can also host your party . Usually these places provide exclusive spaces for a small reception. It is worth researching.
Indoor party
Having your party indoors or in any other environment is safer compared to the weather.
Imagine a storm two hours after the party starts and you don't have enough room to accommodate everyone!
In addition, the reception in an enclosed space is more intimate and personalized . After all, you are opening your home to your friends.
External party
With the hot summer weather, get-together can get out of closed environments and win outside areas.
It can be in the backyard, in the garden and even on the gourmet balcony of your apartment.
Take advantage of what the season offers you for free to do something special and surprise your guests.
The tip on how to organize an outdoor party is to have a 'plan B'. The day can be beautiful and suddenly rain.
So it is necessary that you pay attention to this. A sturdy tent or even taking the party inside the house is worth it.
Choose the party theme
Within all that you have already considered in the ' mission how to organize a party ', we are sure that it did not even cross your mind that you can do something thematic.
Even if the party is not a birthday party or does not have a specific reason for having it - why not just get together with friends, it's not true! - creating a theme can be a lot of fun.
Not only that, but it can also be nice when organizing the environment. Everything can be done in accordance with the theme and style you have chosen.
Just be careful not to make everything too childish or too much information.
Another tip is to choose something that makes it easier to organize your space and decor . If you want something extremely luxurious, but you don't have anything like it at home, you will need to buy it.
So consider your possibilities, your budget and, most importantly, your own style !
Set the menu
The main concern when preparing the party menu is to diversify it as much as possible and include wild foods and drinks , which please most people and which are softer.
If within your plan on how to organize a party the event is themed, take this into account when preparing the menu.
For example: if the party is tropical, cold starters, fruit skewers and tropical drinks served in a pineapple can be cool options.
If it is something inspired by Hollywood, serve popcorn, hot dog, chocolate bars and colorful candies.
If you don't do anything thematic, a current mega option is to bet on appetizers and portioned meals.
This other article here on the blog is everything you need to know how to do it in a special and personalized way: Finger Food: what it is, when and how to serve .
If the option is snacks, they can also gain a more sophisticated look. The suggestion is to prepare canapes, skewers (tomatoes, cheese and basil… hmm) and other treats and present them in different ways.
See the step-by-step how to do this in this other article: Discover 6 practical tips for serving appetizers . Make no mistake if you follow these tips. Enjoy!
Depending on the time of the party, it can be very interesting that you also serve a hot dish. Risotto and pasta are unanimous and can be served at the table or in small individual portions.
But if your party is dinner, our tip is to continue to bet on the simple . After all, you won't want to be holed up in the kitchen while your guests stay in the room, right !?
Dinner can start with a simple starter salad or a soup, which is successful in the winter.
Opt for a unique main dish with personality, to give less work and still leave your mark.
It can be a paella, a risotto or stuffed pasta. Serve at the table, well presented, or on a self-service basis.